Online SC Arts Resources fade Online SC Arts Resources

Technical Tips for using OSCAR

Login
AOL Users
Applying for New or Multiple Grants
Child Windows
Cookies
Copy and Paste
Formatting
HTML
Multiple Users
My Favorite Web Page
Saving Your Work
Preview and Print
Submitting an Application
Technical Assistance
Text and Data
Deleting Temporary File
Usernames and Passwords
Web Browser
Word Count

Login Tips

OSCAR has two types of users with four entry points

User Types:

1. New OSCAR Users

Everyone is a new user to OSCAR upon their first visit and must register in one of the three registration entry points.

i.New OSCAR Users Register Entry

ii.SCAC Grant Applicants Register Entry

iii.SCAC Approved Artist Roster Members Register Entry

2.Returning OSCAR User

This login option is for all users that have previously registered with OSCAR.

 

New OSCAR Users Entry Point:

This login option is for any individual artist wishing to apply for the Approved Artist Roster or any SC arts organization wishing to apply for the first time for a General Operating Support (Annual or Long-Term) grant that has not previously registered. User names are unique and cannot be duplicated, so you cannot register twice in OSCAR.

 

SCAC Grant Applicants Entry Point:

Use this login option if you have previously applied for a General Operating Support (Annual or Long-Term) grant. By using this login the first time you enter OSCAR you will be able to access your organization's most current data.

You will need two pieces of information supplied to you by mail from the SC Arts Commission.

  1. SCAC Applicant Number
  2. SCAC Applicant Login

If you have lost this information please contact your county coordinator.

If you are a previous grant applicant and you do not login for the first time with the above two pieces of information, but instead go through the new registration you will not be connected to previously entered data. You will start from scratch with your Operating Support grant application.

This is a ONE TIME registration login only. Once you have logged in this way and received your user name and selected your password, you need to use the Returning OSCAR User login option.

 

SCAC Approved Artist Roster Members Entry Point:

Use this login option if you are on the Approved Artist Roster (AAR) as an active Artist prior to October 2006.

You will need two pieces of information supplied to you by mail from the SC Arts Commission.

  1. SCAC Identification Number
  2. Approved Artist Roster Number

If you have lost this information please contact the SC Arts Commission. If you are a previous active artist on the AAR and you do not login for the first time with the above two pieces of information, but instead go through the new registration, you will not have an Artist Studio available and will not be on the Online Roster.

This is a ONE TIME login only. Once you have logged in this way and received your user name and selected your password, you need to use the Returning OSCAR User login option.

 

Returning Oscar Users:

This login option is for all users that have previously registered with OSCAR. Use this login if you have already

  • registered with OSCAR with the New OSCAR Users option
  • registered with OSCAR with the SCAC Applicant using the information mailed to you by SCAC.
  • registered with OSCAR with the SCAC Approved Artist Roster Members using the information mailed to you by SCAC.

 

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AOL Users
Older AOL browsers are incompatible with OSCAR. You can still use AOL to access the Internet. When the AOL welcome screen displays, minimize the window and open Internet Explorer or Netscape Navigator to access OSCAR.

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Applying for New or Multiple Grants
If you are applying to a new OSCAR grant program, first check the guidelines to be sure you are eligible. Do not create a new profile to apply to a new grant program. Log-in using your User Name and Password, and select an application from the list of current grant programs available. All applications can be managed from your single User Name and Password.

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Child Windows
Child windows, often called pop-up windows, appear to provide additional and supplemental information for a Web site. Many users disable these windows to avoid unwanted advertisements. However, they also inhibit OSCAR from performing properly. You must allow child windows to appear in order to use OSCAR successfully. If you have installed "pop-up blocker" software, spy ware with "pop-up blocking" features, or additional toolbars with blocking capabilities you must disable them.

When working in a child window during the application process to search for correct zip codes or legislative districts you can close the windows when you have finished and return to the remainder of the application. To do so, close the window by clicking on the "X" in the upper right hand corner of the child window (upper left hand corner for MAC users).

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Cookies
Cookies must be enabled to work with OSCAR.

What are cookies? How do I enable/disable cookies?
A cookie is a small amount of data that a Web site stores on your hard disk. The OSCAR cookie logs which application you wish to access so your Internet browser can save and display your application information correctly. When you log off the OSCAR system that cookie is automatically deleted. OSCAR requires cookies. If you have disabled cookies in your browser you must allow them prior to the application process for unimpeded access to our content system.

1) To enable cookies in Internet Explorer 6.x on a PC:
  • Open INTERNET EXPLORER
  • Select the TOOLS menu then click INTERNET OPTIONS
  • Select the PRIVACY tab
  • Set the slider to medium level in order to enable cookies.
  • You may also click the ADVANCED button and select how cookies are handled from the presented options
2) To enable cookies in Internet Explorer 5.x on a PC:
  • Open INTERNET EXPLORER
  • Select the TOOLS menu then click INTERNET OPTIONS
  • Select the Security tab then click the button labeled CUSTOM LEVEL
  • Scroll down to COOKIES and select "medium level" security from the presented options
3) To enable cookies in Internet Explorer 4.x on a PC:
  • Open INTERNET EXPLORER
  • Select the VIEW menu then click INTERNET OPTIONS
  • Select the ADVANCED tab
  • Scroll down to SECURITY then select COOKIES
  • Scroll down to COOKIES and select "medium level" security from the presented options
4) To enable cookies in Netscape 7.x on a PC:
  • Open NETSCAPE
  • Select the TOOLS menu then click COOKIE MANAGER
  • Select, ALLOW COOKIES FROM THIS SITE
5) To enable cookies in Netscape 6.x on a PC:
  • Open NETSCAPE
  • Select the EDIT menu then click PREFERENCES
  • Select ADVANCED from the category listing
  • Select COOKIES
  • Select, ENABLE ALL COOKIES
  • Click OK
6) To enable cookies in Netscape 4.x on a PC:
  • Open NETSCAPE
  • Select the EDIT menu then click PREFERENCES
  • Select ADVANCED from the category listing
  • Select the desiredmedium level for cookie acceptance in the COOKIES options
7) To enable cookies in Internet Explorer 5.x on a MAC:
  • Open INTERNET EXPLORER
  • Click EDIT and select the PREFERENCES option
  • Under the RECEIVING FILES option select COOKIES
  • Next to "When receiving cookies:" select medium level for cookie acceptance
  • Click OK to finish
8) To enable cookies in Netscape 4.x on a MAC:
  • Open NETSCAPE
  • Select the EDIT menu then click PREFERENCES
  • Scroll down to ADVANCED
  • Select desiredmedium level for cookie acceptance from the COOKIES options
9) To enable cookies in Safari on a MAC:
  • Open SAFARI
  • Select the SAFARI menu then click PREFERENCES
  • Click SECURITY from the top toolbar
  • Under ACCEPT COOKIES select, ONLY FROM SITES YOU NAVIGATE TO
  • Close the window
10) To enable cookies in Mozilla on a PC or MAC
  • Open MOZILLA
  • Select the TOOLS menu then click, COOKIE MANAGER
  • Select, ALLOW COOKIES FROM THIS SITE
11) To enable cookies in Opera on a PC or MAC:
  • Open OPERA
  • Select the TOOLS menu then click COOKIES
  • Check COOKIES from the top of the window


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Copy and Paste
These directions only apply if you are using Microsoft Word.
1) Compose your narrative in Microsoft Word. Use the spell-check and character-count tools in Word.
2) Save the document as text only. What is text only? (link to info below)
3) Highlight the text that you want to copy into the text box within the online application (use/click your cursor and drag over text to highlight).
4) Go to the EDIT menu and select COPY.
5) Before pasting to the online application you must make sure that you are logged in. If so, place your cursor in the desired text box of the narrative page, click to the EDIT menu in your browser then select PASTE
6) Save your work in the online application by clicking the SAVE button at the bottom of the page.
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Formatting
Do not bold, italicize, underline, bullet, number, indent or use any other formatting options available in Microsoft Word. Formatting will not transfer into the online grant system and will cause your text to become skewed and illegible. Also, do not format your copied text in the online grant system text boxes. We recommend that you use asterisks (*) or all capital letters to delineate special words or sections in your narrative text.

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HTML
Do not use html formatting in your narrative. If you use html formatting for the narrative, it will not be readable.

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Multiple Users
The system was designed so that more than one person can work on a grant application. One individual might focus on one specific section of the application, such as the NARRATIVE, while another person might focus on another section of the application, such as the BUDGET. It is very important for each user to save their work frequently. To avoid losing any work, ensure that only one person is working in a given section at any time. The LAST person to save on a given section will overwrite anything that has been previously crafted. We recommend that multiple users communicate frequently with one another to ensure that data is not lost or overwritten.

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My Favorite Web Page
To save OSCAR as one of your favorite Web pages, go to the WELCOME PAGE (http://www.www.culturegrants-sc.org) of the online grant application. Make this page a “Favorite” Web site for easy access. To save the Welcome page as a favorite, pull down the FAVORITE menu from the task bar located at the top of the page in your browser. Then click ADD TO FAVORITES. Do not save the Main Menu page as a favorite web page. The system will not remember your username and password and you will not be logged in when accessing the Main Menu page as a favorite.

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Saving Your Work
There is a Save Work button at the bottom of each application page. Each time you click on SAVE WORK the page will refresh and you will return to the top of the page. Do not go to your Internet browser's File drop down menu and select save. When you select save from the File menu, the Web page you are viewing will be saved like a document and your work in the application database will not be saved.

Lost Data
If you return to your application or go to another section and you cannot see any data, the issue might be one of the following:

  1. Your computer may have cached an older version of the page, meaning that your computer saved a snapshot of the page and it has not yet been updated. You will have to update the page manually. You can do this by holding down the SHIFT button on your keyboard while clicking the REFRESH or RELOAD button in your browser. This action forces the system to retrieve data that was saved successfully in the database and bring it back to the text boxes in the application.
  2. You are not logged in to the system. If your Internet connection is disrupted, the system will automatically log you out when you attempt to save work, preview the page, or move to another section of your application. If this is the problem, return to the WELCOME PAGE and log in to the system, then return to the page where you left off. If you saved your work, the data will reappear.
  3. You have disabled or blocked "cookies." OSCAR requires cookies. Therefore, if your "cookies" are disabled you must enable or activate them in order to allow access to our content. If you have purchased software that specifically blocks cookies, such as CookiePal, you must disable this software in order to enable cookies for OSCAR. Please refer to the section of OSCAR Tech Tips regarding various procedures for enabling "cookies" should you require more instruction and review.


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Preview and Print
The PREVIEW PAGE button found at the bottom of each application section allows you to not only preview your work but also print your work. To preview the page and print, you must have Adobe Acrobat. To download this software at no cost, go to http://www.adobe.com/products/acrobat/readstep2.html. The preview page will open a new window in your browser. If you return to the application and make changes and then return to the preview page, make sure you hit the REFRESH or RELOAD button in your browser. This will update the preview page with the most current information.

Get Back to the Application
Remember, the PREVIEW PAGE is shown in a new window. You can minimize or close the window to return to the grant application.

Print
To print your application, there are two options:
1) You can print the application in its entirety from the Authorized Signature Page Form or from your Main Menu. These pages can be accessed from the top navigation found on each page of the application. A button to review your application as a PDF will be available. You can print a copy of the PDF.
2) You can print each application section as you complete it. Make sure you press the SAVE WORK button found at the bottom of each section of the application before printing. Next to the SAVE WORK button is the PREVIEW PAGE button. Click on the PREVIEW PAGE button and a new window will open displaying the application page. You must have Adobe Acrobat Reader to view and print the application page. To print the page, go to the top of your browser window, pull down the FILE menu and select PRINT. Repeat this process for each application page.
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Submitting an Application
Before submitting your grant application, make sure that you have printed a paper copy and that you have fully reviewed the data. Make sure that there are no spelling errors or text errors. Also, make sure that all required information has been entered completely. Finally, make any corrections necessary and save your work.

After completing the Support Materials Checklist Page click PRINT. A complete copy of your application, the checklist and the assurance form will print. You must sign the assurance form. Submit an entire copy of the application, the checklist and the assurance form with your support materials. At this point, if you are satisfied with your grant application, return to the final page of the application and click, SUBMIT APPLICATION. If you submit your support material but do not click the SUBMIT APPLICATION button your application to the South Carolina Arts Commission will not be accepted. Your application must be submitted online which will be immediately received by the South Carolina Arts Commission.

What Happens to Your Application
The South Carolina Arts Commission will automatically receive your grant application. They will send you an e-mail confirmation notifying you that it has been received. They will also send you an attachment of your completed application for your personal files. Keep in mind that after submitting your application through OSCAR you will no longer be able to access it. At this point your application status will be "Received" and you may not alter your application in any way.

Storing Your Data
One of the many benefits of OSCAR is that, once you complete an application, all your data will be stored. If you choose to apply for a grant in future years the time spent entering data will be greatly reduced.

Accidental Submission
I Accidentally Submitted My Application
Please call South Carolina Arts Commission at 803-734-8696.

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Technical Assistance
If you are having difficulties with the system and need technical assistance, please call the OSCAR Help Desk at 803-734-8696. OSCAR office hours are between 9:00 am and 5:00 pm Monday-Friday, Eastern Standard Time. The office is closed for all state holidays.

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Text and Data

The Narrative
We suggest that you work in a word processing application first. If you enter your narrative directly into the system you risk losing your work if your computer loses its connection to the Internet. In this instance it may seem that you are still connected to the Internet, but you will have unknowingly lost your connection - despite being able to see the actual application page. At this point, if you try to save your work after having lost your connection to the online application database, it will not know where to store your information and that information will be lost. Having saved this information in your own computer files offers security and easy access to the text should there be any unforeseen disruption in the connection.

Another important reason to compose narratives in a word processing application first is to use the spell check and word count features it provides, which are not available in OSCAR.

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Deleting Temporary Files
Temporary files can be incredibly useful when you want to store information on a web site, such as amazon.com or ebay.com. However, you will want to delete these temporary files when you use OSCAR in order to keep your User Name and Password secure, and to avoid incorrectly filling out applications.

1.) To delete temporary files in Internet Explorer 6.x on a PC:
  • Open INTERNET EXPLORER
  • Select the TOOLS menu then click INTERNET OPTIONS
  • Select the GENERAL tab
  • Under Temporary Internet Files click, DELETE FILES
2.) To delete temporary files in Internet Explorer 5.x on a PC:
  • Open INTERNET EXPLORER
  • Select the TOOLS menu then click INTERNET OPTIONS
  • Select the GENERAL tab
  • Under Temporary Internet Files click, DELETE FILES
3.) To delete temporary files in Internet Explorer 4.x on a PC:
  • Open INTERNET EXPLORER
  • Select the View menu and click INTERNET OPTIONS
  • Select the GENERAL tab
  • In the middle of this page is the Temporary Internet Files section. Click the DELETE FILES button.
  • You will then be prompted by the Delete Files dialog box. In this dialog box you will be asked if you wish to DELETE all files in the Temporary Internet Files folder. Click OK
4.) To delete temporary files in Netscape 6.x and 7.x on a PC:
  • Open NETSCAPE
  • Select the EDIT menu then click PREFERENCES
  • Select ADVANCED from the category listing
  • Select CACHE
  • Click the CLEAR CACHE button, followed by CLEAR MEMORY CACHE
  • Click OK
5.) To delete temporary files in Netscape 4.x on a PC:
  • Open NETSCAPE
  • Select the EDIT menu then click PREFERENCES
  • Select ADVANCED from the category listing
  • Select CACHE
  • Click the CLEAR MEMORY CACHE button
6.) To delete temporary files in Internet Explorer 5.x on a MAC:
  • Open INTERNET EXPLORER
  • Click EDIT and select the PREFERENCES option
  • Select WEB BROWSER
  • Select ADVANCED from the category listing
  • On the right there are options to CLEAR HISTORY, EMPTY NOW (delete cache). Make these selections and click OK
7.) To delete temporary files in Netscape 4.x on a MAC:
  • Open NETSCAPE
  • Select the EDIT menu and then click PREFERENCES
  • Select ADVANCED from the category listing
  • Select CACHE
  • Click the CLEAR DISK CACHE NOW button
  • Click OK
8.) To delete temporary files in Safari on a MAC:
  • Open SAFARI
  • Select the SAFARI menu then click PREFERENCES
  • Click AUTOFILL from the top toolbar
  • Click the EDIT button next to OTHER FORMS
  • Click the REMOVE ALL button
  • Remove the check from the OTHER FORMS box
9.) To delete temporary files in Mozilla on a PC or MAC:
  • Open MOZILLA
  • Select the TOOLS menu then click PRIVACY
  • Click the CLEAR button
10.) To delete temporary files in Opera on a PC or MAC:
  • Open OPERA
  • Select the PREFERENCES menu then click CACHE
  • Click the EMPTY NOW button
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Text Only
When you save your work for the first time in MS Word select "Save As" from the File menu. The "Save As" dialog box will then appear. Choose "text only" from the "Save as Type" drop down box found at the bottom of the dialog box. Your work will then be saved as "text only" and the filename will include a .txt extension. The .txt extension indicates that all formatting for this file has been excluded.

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User Names and Passwords
When you complete a profile with OSCAR, you can create your own User Name and Password. This User Name and Password will be used every time you access OSCAR and it will be the identifier to which all your applications will be saved. Make sure to create a User Name and Password that you can remember. Print the profile confirmation page that displays your User Name and Password to keep in your records. Make sure that your User Name and Password are not easily recognized by other staff members or individuals. My Username and Password are not Working First, make sure that you have correctly spelled your User Name and Password, using both capital and lowercase letters. The system is case sensitive, meaning that some letters may need to be capitalized. You may also copy and paste your username and password from the confirmation email sent to you after you have created your profile, or from another document where you saved this information. Make sure that there are no additional spaces at the end of the login name. If you continue to have difficulty logging into the system, please call the OSCAR Help Desk at 803-734-8696.

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Web Browser
The online grant application works best with the most recent versions of Mozilla Firefox, Internet Explorer or Netscape Navigator.
To download the newest version of any browser, free of charge, click on the appropriate corresponding link: For Macintosh users: Internet Explorer is not the optimal Internet browser for a Macintosh environment. If you have a Macintosh computer, use the Firefox or Netscape browser.

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Word Count
The OSCAR has set limits on how many characters are allowed in a given narrative section of a grant application. To conduct a character count in Microsoft Word you must highlight the specific text that you want to count. Then, click on the TOOLS menu and select WORD COUNT. Pay attention only to the "Characters (With spaces)" number which will be displayed. The character count in OSCAR includes spaces. If necessary, make adjustments to your text which will conform to the allotted character count in the particular narrative on which you are working. Remember to make all your text changes in the word processor then repeat the copy and paste instructions to insert the text in the online application.

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South Carolina Arts Commission ~ 1026 SUMTER STREET, SUITE 200, COLUMBIA, SOUTH CAROLINA 29201
Tel. 803-734-8696 ~ FAX: 803-734-8526 ~ Email: oscar@arts.sc.gov
©2014 South Carolina Arts Commission All rights reserved.